Logistics Assistant, India

Logistics Assistant, India - Ultra-Poor Graduation Initiative

BRAC is an award-winning international non-governmental development organization, with the vision of a world free from all forms of exploitation and discrimination, where everyone has the opportunity to realize their potential. BRAC is a leader in developing and implementing cost-effective, evidence-based programs to assist poor and disadvantaged communities in low-income countries, including in conflict-prone and post-disaster settings. It is an organization of and for the people of the Global South, pioneering new development and social enterprise approaches to equip communities to achieve prosperity. As well as being the world's biggest NGO by the number of staff and people directly reached, BRAC has regularly been ranked the number one NGO in the world by the Geneva-based NGO Advisor, an independent organization committed to highlighting innovation, impact, and governance in the non-profit sector. BRAC retained the top spot in 2020 among the top 500 NGOs for the fifth consecutive year.

BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed. It started its first program outside of Bangladesh in Afghanistan in 2002 and has since reached more than 6.5 million people in 11 countries in Africa and Asia. BRAC has a holistic approach to development that uses a wide array of programs that include microfinance, education, health, agriculture, gender, and human rights. BRAC invests in communities’ own human and material resources, catalyzing lasting change and creating an ecosystem in which the poor have the chance to seize control of their own lives.

Our Core Values:

·            Integrity: We approach our work with honesty and integrity.

·            Innovation: We innovate and iterate to improve our impact.

·            Inclusiveness: We foster inclusion to reach those who need it most.

·            Effectiveness: We strive for effectiveness to better serve people in poverty.

About the Ultra-Poor Graduation Initiative

The Ultra-Poor Graduation Initiative (“UPGI”) is a global unit of BRAC that was founded in 2016 to build off the success of BRAC’s Ultra-Poor Graduation program in Bangladesh. BRAC UPGI aims to position the Graduation approach as a key driver to eradicate extreme poverty worldwide. It does this by:

●     Advocating for uptake of the Graduation approach by policymakers, national governments, multilateral institutions, and non-governmental organizations; and

●     Effective adaptation and implementation of the Graduation approach in countries around the world, supported through technical assistance and capacity strengthening for external stakeholders. 

In 2002, BRAC pioneered the Ultra-Poor Graduation (“Graduation”) approach in Bangladesh - a holistic intervention to help people lift themselves from extreme poverty - after recognizing that existing poverty alleviation programs were not reaching the poorest people. Through the provision of livelihood assets, cash transfers, and continued mentoring and training, the Graduation approach addresses participants’ multidimensional needs within the local context and helps lift people from extreme poverty into sustainable livelihoods. 

Graduation is an evidence-based, scalable intervention proven to break the poverty trap for the long term. So far, BRAC’s flagship Graduation program has impacted over 2 million Bangladeshi households—totaling over 9 million people. To help eradicate extreme poverty, BRAC UPGI is working to scale globally by integrating Graduation into existing government programs and help 21 million more people lift themselves from extreme poverty by 2030. 

About the Position

The BRAC Ultra-Poor Graduation Initiative (UPGI) is seeking to hire a proactive and dedicated Logistics Assistant to join our dynamic team. The ideal candidate will play a vital role in managing the logistics of the various immersion visits organized in various states. The Logistics Assistant will also support the team in travel logistics and documentation. They will contribute to the implementation of events, meetings and nationwide conferences providing vital support to the overall operations.

Reporting to the Program Associate, India team, the Logistics assistant will play a crucial role in smooth operations and logistics of various visits and events that in turn will ensure knowledge sharing from the implementation of our programs among the global south and within the Indian states and partners. In addition, the Logistics Assistant will develop and maintain close relationships with other external vendors. They will also represent the organisation to external delegates and guests. 

This position will be based in New Delhi and will work closely with team members based in other Indian states and other countries. Frequent travel can be expected from the position. 

Relationship Management

Manage the relationship with the logistics management agencies, hotels and other vendors to ensure smooth operations. Track their work and coordinate with them regularly. Create SOP’s and process for coordination with the logistic management agency. Be the focal point of the team in coordination with the logistics management agency.

Event Coordination

Coordinate and manage the logistics of the events/meetings organized by the BRAC in India. Ensure smooth implementation and organizational values in organizing logistics.

Travel Documentation

Support the country team in documentation of their travel. Track expenses and travel of the team to ensure a robust and efficient travel process.

Travel Coordination

Coordinate late night local travel and airport transfers of the larger groups. Ensure safety and security of the travelling delegates. Travel to programme sites across our programmatic states.

Office Management:

Support in daily office operations and IT operations, ensuring that the office runs smoothly. Liaise with service providers and vendors for office-related services (e.g., printers, office equipment, cleaning, etc.) 

Safeguarding

Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the program’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment. Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action. Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

●       1 - 4 years of relevant experience in operations, travel coordination and management, ideally in an international or non-profit organization.

●       A proven track record in developing strong relationships with external vendors and organisations.

●       Bachelor’s degree in Business Administration, Hospitality, or a related field.

●       Strong understanding of logistics management, travel policies and regulations.

●       Excellent interpersonal, communication, and problem-solving skills.

●       Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

●       Proficiency in Microsoft Office Suite.

●       A commitment to BRAC’s mission and values, with an understanding of the global context in which we operate. 

This is an outstanding opportunity to support a highly effective, collaborative, and innovative non-profit. BRAC International offers a competitive salary and benefits package.  If you feel you are the right match for the position mentioned above, please follow the application instructions accordingly:

Logistics Assistant, India

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.