Supply Chain and Logistics Officer

Trócaire is an international non-governmental organization (INGO) committed to addressing the root causes of poverty, injustice, and human suffering. We work closely with local partners in some of the world’s most at-risk communities while also engaging people in Ireland to advocate for global justice. Through this dual approach, we strive to bring about positive and lasting change for a more just and equitable world.

Operating in up to 20 countries across Africa, Asia, Latin America, and the Middle East, Trócaire delivers both humanitarian assistance and long-term development support. Our programmes focus on promoting access to justice, advancing climate and environmental justice, ensuring the protection, voice, and influence of women and girls, saving lives and protecting human dignity, and mobilising the public in Ireland to contribute to global justice.

Our mission is rooted in Catholic Social Teaching and guided by the belief in the inherent dignity of every human person. We are committed to living out our core values of solidarity, courage, participation, perseverance, and accountability. These values shape our partnerships with communities, our advocacy efforts, and our humanitarian responses, ensuring that we remain steadfast in our vision of a just world where all people can live with dignity and hope.

Within this framework, Logistics in Trócaire Somalia operates under the Operations Department and plays a vital role in ensuring that programme supplies and services reach communities efficiently and on time. The unit manages transport, warehousing, fleet operations, and cross-border shipments from Kenya into Somalia, while safeguarding compliance with donor requirements, Trócaire policies, and regulatory authorities in both countries.

By coordinating the secure storage and timely delivery of nutrition, medical, and WASH supplies, Logistics enables programme teams and partners to overcome access challenges in fragile environments. Working closely with project and other field staff, the unit ensures accountability, quality, and value for money, thereby strengthening Trócaire’s capacity to deliver both emergency relief and long-term development interventions across Somalia.

The Supply Chain & Logistics Officer role will play an important role supporting the various programmes and reports directly reports directly to the Country Director, with a dotted-line  to the Supply Chain & Logistics Manager. , with regular travel to field locations in Somalia, the role carries no direct line management responsibility.

Key Responsibilities and Tasks

A.      PROCUREMENT

·       Ensure all received requisitions are properly numbered.

·       Prepare and issue Request for Quotations (RFQs), Requests for Proposals (RFPs), and Requests for Tenders (RFTs) for goods, services, and works.

·       Review quotations received and prepare bid analyses ensuring completeness of required documentation for submission to the procurement committee.

·       Follow through on checking supplier registration and vetting to ensure they meet the required standards.

·       Prepare POs and contracts for selected suppliers ensuring terms and conditions and specifications are clear.

·       Track all orders from placement through to final delivery and acceptance.

·       Monitor supplier performance and suggest corrective action where necessary.

·       Prepare payment requests ensuring all documentation is correct.

·       Maintain comprehensive documentation trail for all procurement in line with agreed systems.

·       Assist the Supply Chain and Logistics Manager in conducting regular local market analyses for frequently purchased commodities to ensure best value for money is achieved and to evaluate buying locally versus importing from Kenya or other regional sources.

·       Assist the Supply Chain and Logistics Manager in maintaining a list of pre-approved suppliers and ensure all have signed the Trócaire's supplier code of conduct

B.      LOGISTICS COORDINATION AND TRANSPORTATION

·       Arrange the transportation and customs clearance of all goods destined for Somalia ensuring compliance with export and import protocols.

·       Assist in preparing all required documentation to facilitate border crossings and export/import of goods into Somalia including customs documentation.

·       Assist in safeguarding all transported goods during transit to minimize loss, damage, or theft by ensuring adequate insurance is in place.

C.      INVENTORY AND ASSET MANAGEMENT

·       Assist the Supply Chain and Logistics Manager with recording and tracking all inventory and assets using a Fixed Assets Register.

·       Support the field logistics officer with maintaining accurate stock records using the available stock management system (PIMS).

·       Ensure all warehouse facilities at Nairobi headquarters are adequately organized to ensure safekeeping of all stocks in transit and ensure all stock control procedures in place compliant with Trócaire's SCHL, including goods received documents, stock cards, goods issue documents, and regular physical stock verifications.

·       Assist the Supply Chain and Logistics Manager with organizing full stock counts both at headquarters and field level.

D.      FLEET AND VEHICLE MANAGEMENT

·       Assist the Supply Chain and Logistics Manager to have oversight of all Trócaire-owned and rented vehicles at Nairobi HQ and field locations including the monitoring of usage, maintenance, fuel consumption and compliance with organizational safety standards.

·       Ensure all vehicles have properly maintained logbooks in the vehicle recording mileage, fuel usage, and service records.

·       Assist the Supply Chain and Logistics Manager to maintain fuel consumption reports.

·       Assist the Supply Chain and Logistics Manager to ensure all rented vehicles have proper rental vehicle contracts in place with agreed terms.

Safeguarding

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants, and other organisational representatives. More information on Trócaire’s safeguarding policies available here.

All staff are expected to uphold the dignity and rights of everyone they interact with and sign Trócaire’s safeguarding policies.

Diversity & Inclusion

We welcome diverse applicants to join our inclusive workforce.

Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.

Diversity and Inclusion statement available here

Essential Requirements

·       Bachelor's degree in Procurement, Logistics, Supply Chain Management or equivalent.

·       Professional certification in procurement or supply chain management (e.g., CIPS, CHPP, CPSM, or equivalent).

·       Minimum 3 years of hands-on experience in procurement and logistics, preferably in an INGO setting.

·       Experience working in emergencies or fragile settings.

·       Knowledge of donor compliance requirements and international procurement standards.

Skills

●        Strong knowledge of procurement procedures, supplier vetting, tendering processes, and supply chain management.

●        Proficiency with procurement software, inventory management systems, and Microsoft Office Suite (Excel, Word, PowerPoint).

●        Excellent analytical skills with attention to detail.

●        Ability to work under pressure, prioritize multiple tasks and meet tight deadlines.

●        Strong organizational skills and documentation practices.

●        Excellent interpersonal and communication skills with ability to work in diverse teams.

●        Flexibility and willingness to travel frequently to field locations in Somalia.

Fluent in written and spoken English.

●        Working experience in Trocaire minimum over 6 months is an added advantage.

Core Competencies

• Commitment to and understanding of Trocaire’s values and principles including rights-based approaches.

·       Integrity and commitment to Trócaire's values and safeguarding standards.

·       Excellent planning, coordination, and team-working abilities.

·       Ability to build respectful and empowering relationships with partners.

Desirable

• Availability to work outside normal hours when necessary.
• Knowledge of Somalia and the Gedo region in particular.

Job Title: Supply Chain and Logistics Officer

Country Program-

Somalia Programme.

The role will report to the (Country Director)

Duty Station: Global Support Office (Nairobi), with possible travel to Trócaire’s Somalia field offices.

Contract Duration: Fixed Term - (12 months, with possibility of extension)

For the candidate with the required experience and passion for
the role, Trócaire offers a competitive salary and benefits package.

Closing Date: 20th October 2026.

To apply,

Please send a copy of your CV and covering letter through the link on workable:

Trócaire is committed to Safeguarding people wit hin our programmes from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. All internal applicants are reminded of their obligations in relation to these policies.  

At Trócaire, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of performance and integrity in line with our organisational values. All recruitment decisions are made on the basis of organizational needs. Trócaire is committed to creating an inclusive environment of mutual respect, recruiting and employing staff from diverse backgrounds and with diverse identities, at all levels in the organisation. We will not tolerate discrimination on the basis of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disability. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.