Associate, Administration and Procurement - CIV

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About TaRL Africa

Position: Administration & Procurement Associate

Reports to: Senior Manager, Finance & Operations

Location: Abidjan, Côte D'Ivoire

Deadline: 29th September 2025

TaRL Africa initiative is hosted by Empower Learning Africa, a not-for-profit organisation registered and headquartered in Nairobi, Kenya, with teams in Côte d’Ivoire, Nigeria, and Zambia and locally registered offices in Nigeria and Côte d’Ivoire. TaRL Africa began as a joint venture by Pratham and J-PAL in 2019, with the goal of supporting governments and organisations across Africa to accelerate children’s foundational skill learning using the evidence-based “Teaching at the Right Level” (TaRL) approach. TaRL Africa's vision is for every child across Africa to have foundational skills so that they can have a better future. Our mission is to ensure education systems effectively equip children with these foundational skills. We support governments and organisations in over 15 countries in Sub-Saharan Africa to design, deliver and scale impactful TaRL programmes while learning and sharing how the approach can be improved for different contexts. Together with partners, TaRL Africa has reached over five million children with TaRL programming. 

Role Purpose

The position supports the Finance and Administration Manager in coordinating the administration and procurement functions of TaRL Africa CIV, to ensure adherence to timeliness, cost-effectiveness, efficiency, and effective management of goods and services.

Major roles and responsibilities:

Administration:

• Ensure all TaRL Africa Côte d’Ivoire’s assets are properly tagged and registered.
• Provide oversight and management of the movement of items and assets in the stores.
• Manage the office lease/s and operational legal contracts.
• Ensure timely attendance and provision of all office requirements/supplies including equipment, furniture and fittings, office supplies and stationery, kitchen supplies materials etc.
• Coordinate timely insurance (including renewals) of office fittings, fixtures and equipment and all other office equipment.
• Ensure timely identification and attendance to any office/equipment repairs and maintenance needs.
• Lead in asset verification exercise and ensures all assets are insured.
• Lead the recording of all official letters received by TaRL Africa CIV.
• Ensure the numbering of official letters from TaRL Africa CIV to external actors (including numbering, sending out process, acknowledge receipt recording and distribution to require department and Country Director).
• Coordinate and ensure office cleanliness, timely and sufficient office supplies.
• Manage relations with vendors and consultants.

Procurement:

• Support in the development of procurement policies and compliance enforcement.
• Coordinate procurement processes including effective management of RFQs, RFPs, bid analyses and evaluations, drafting procurement contracts, and reviewing supplier deliverables
• Perform due diligence and vetting of suppliers and service providers.
• Support the scale up of the TaRL implementation by identifying, assessing and signing contracts with vendors (hotels, car providers) in and outside of Abidjan.
• Reviewing supplier /vendor contracts and service level agreements (SLAs) for approval as needed.
• Ensure the vendor database and the assets register of TaRL Africa Côte d’Ivoire are always updated. 
• Ensure timely delivery of goods and services as per the agreed terms and conditions, as well as invoicing and timely payment of bills.
• Ensure compliance with procurement SOPs.
• Process LPO’s in the system and ensure the same is delivered to contracted vendors.
• Receive, review and process vendors invoice through the ERP.
• Provides procurement advice and capacity building to both procurement and non-procurement staff. 
• Participates in preparation of procurement Côte d’Ivoire annual procurement plans

Travel and logistics support:

• Manage the fuel cards by billing the projects and proceed with the monthly reconciliation of the fuel balance 
• Training of the staff on the fuel cards usage
• Manage the office cars movements and ensure timely and correct update of the car logbook by performing weekly reviews and check-ins
• Custodian of the car keys and related office car documents including insurances, inspection reports etc
• Coordinate staff requests for use of the office car and taxis
• Manage and coordinate all travels (local and international)-related matters, including liaison with travel agents, transporters, foreign missions for visas, accommodation /hotels etc.
• Support event planning, including sourcing and booking venues as per the requests from various departments

Team supervision

• Supervise of a team of 3 staff (weekly check-in, goals setting, performance review discussions).
• Build team capacity on administrative, procurement and logistics skills.

Any other responsibilities as may be assigned by the direct managers.

Reporting:

The Administration and Procurement Associate shall report to the Finance and Administration Manager. His/her dotted line will be the Senior Administrative Procurement Associate based in Nairobi,  Kenya. 

Qualifications and experience:

• A Bachelor Degree in Business Administration, Project Management, and or procurement fields from a recognized institution
• Training in leadership or management course (s) in addition to the degree is desired
• At least five (05) years’ work experience in a reputable organization in a similar or equivalent position

Required Skills and Competencies:

• Meticulous organizational and prioritization competence, with attention to detail
• Proactive attitude and ability to take initiative and work independently
• High energy levels and emotional intelligence
• A good team player
• Strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines in a multicultural setting
• Excellent knowledge of all computer applications
• Superior oral and written communication skills in English and French
• Good planning and coordination skills and ability to prioritize competing priorities effectively.
• Good negotiation and relationship management skills.

TaRL Africa Values 

1. We put children’s learning first.
2. We are always learning, improving, and innovating. 
3. We are locally rooted for high-quality delivery and sustainable impact. 
4. We are kind, respectful and collaborative.
5. We are proactive, committed to integrity and doing our best each day.

TaRL Africa provides a nationally peer-benchmarked compensation package aligned with organizational salary scales, taking into account both qualifications and professional experience.

TaRL Africa is an equal-opportunity employer committed to having a diverse workforce.