The Program Management Team supports oversight across grantmaking Programs and serves as a resource to Program Staff. It coordinates the implementation of policies, protocols, and workflows across Programs, ensures smooth operations and collaboration, and identifies and shares best practices. The Team Coordinator works closely with all members of the Program Management team, particularly the Senior Program Management Associate and the Cross-Foundation Program Officers. The Team Coordinator will report to the Managing Director, Programs.

Job Description

Essential Duties and Responsibilities:

• Schedule and manage logistics for Program Officer Cohort and Ending and Exiting Programs Cohort meetings, including liaising with Meeting Planners as needed, as well as future communities of practice hosted by the team

• Take and circulate notes and agendas for all Cohort Meetings

• Arrange and coordinate appointments and travel for Cross-Foundation Program Officers

• Process expense reports for the Cross-Foundation Program Officers and the Managing Director

• Manage the Managing Director’s calendar in partnership with the Senior Program Management Associate

• Backup to the Senior Program Management Associate on Team Leader Meetings (schedule, agenda, and notes)

• Create and track contracts and payments, as a backup to the Senior Program Management Associate

• Arrange and coordinate appointments and logistics for Staff visiting Chicago from our Nigeria and India offices

• Schedule and manage logistics for On Nigeria meetings and process expense reports for Chicago-based On Nigeria Staff

Other Duties and Responsibilities:

• Participate in Foundation-wide committees, working groups, and other initiatives

• Participate in external activities such as award selection committees, affinity groups, and other opportunities

• Serve as back-up to the Senior Program Management Associate, participate in cross-training, and back-up other Coordinators in Programs as assigned

• Perform other duties as assigned

Qualifications:

• Minimum of three to five years of relevant experience

• A bachelor’s degree is desirable

• Comfortable working in a team environment

• Excellent writing, editing, organizational, and verbal skills

• Able to manage numerous tasks and projects

• Able to think and work independently, using strong working knowledge of program substance and process

• Strong working knowledge of Microsoft Outlook, Word, and Excel

The position is currently hybrid and based in Chicago, Illinois.

Annual salary for this role will start at $67,600. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well-being.

Physical Requirements and Work Environment

The work environment is an office setting. Intermittent physical activities will include bending, reaching, sitting, and moving around the office during working hours. Reasonable accommodations may be made to enable a person with physical disabilities to perform the job.