Executive Assistant (3 month FTC)

The role

We are seeking a highly experienced and diligent Executive Assistant to provide outstanding administrative support to our leadership (CTO, SVP Engineering and CRO, B2B). This role requires a proactive approach, excellent organisational skills, and the ability to handle sensitive information with discretion.

This is a three month contract with an ASAP start.

Responsibilities

• Advanced diary and schedule management: Efficiently manage and be the gatekeeper of complex diaries, ensuring optimal use of time and scheduling meetings across timezones
• Document and communication management: Actively prepare, manage, and organise sensitive and business-critical documents, including contracts, reports, and correspondence, ensuring high standards of accuracy and confidentiality. Efficiently handle confidential communications, applying discretion in all interactions and document handling
• Meeting and event coordination: Organise high-level internal and external meetings, including preparing agendas, minutes, and follow-up actions. Coordinate logistics for events/offsites and conferences. Act as a point of contact for guests, warmly welcoming and assisting them upon arrival overseeing the setup of meeting spaces to ensure they are welcoming and adequately equipped for guests and attendees
• Invoice and expense management: Process, record, and accurately code invoices and expenses. 
• Stakeholder engagement: Serve as a primary point of contact for internal and external stakeholders. Use in depth knowledge of the Group’s businesses and contacts to deal efficiently with or refer enquiries 
• Special projects: Undertake special projects as directed by the Leadership Team member, demonstrating the ability to handle complex tasks and solve problems independently including miscellaneous requests from C Suite members

Who you are:

• Experience as an Executive Assistant to leadership team 
• Advanced proficiency in Google Suite (Slides, Sheets, Docs, Meet) and Zoom 
• Experience with travel booking and travel management systems
• Exceptional written and verbal communication skills in English
• Excellent organisational, multitasking, and prioritisation abilities, with a keen eye for detail and accuracy in all aspects of work
• Strong commitment to maintaining confidentiality and demonstrating discretion in handling sensitive information
• A proactive approach and resilience in working under pressure, managing tight deadlines, and adjusting to fast-paced environments
• Team player with a positive attitude, coupled with the ability to work independently and show initiative
• Flexibility to adapt to changing demands and environments, while maintaining a high standard of professional conduct
• Highly organised; a strategic planner able to create, implement and improve organisational systems with demonstrated project management skills

We also look for:

• Energy and resilience
• Emotional Intelligence
• Collaboration and teamwork
• Customer focus
• Commitment and excellence
• Commercial acumen
• Growth mindset
• Results oriented

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