Finance and Administrative Assistant

Employment Opportunity

Internal/External Posting

Position Title: Finance and Administrative Assistant

Position Location: Accra

Reports To: Senior Finance Officer

Contract Term: 2 years with possibility of renewal

Salary Level: SUP5

Languages Required: English

APPLICATION DEADLINE: 6th October 2026. Applications will however be reviewed on a rolling basis. Once suitable candidates have been identified, we may proceed to the next stages of the recruitment process.

EXPECTED START DATE: 1st November 2026

Are you a detail-oriented and proactive finance professional?

WUSC is currently looking for a Finance and Administrative Assistant to provide comprehensive financial and administrative support to the WUSC Ghana Country Team, ensuring smooth financial operations and efficient program delivery.

BACKGROUND

WUSC (World University Service of Canada) is a Canadian global development organization working to catalyse positive education and economic outcomes for young people. We bring together and collaborate with a diverse network of partners—including students, volunteers, schools, governments, not-for-profits, and businesses—who share this mission. Together, we influence systems change and foster inclusive, youth-cantered solutions that enable young people to thrive and belong.

We work with all young people, with a focus on women and displaced populations. WUSC currently operates in 28 countries across Africa, Asia, the Middle East, and Latin America and the Caribbean, as well as in Canada, with an annual budget of approximately CAD $65 million. Our global team includes over 100 staff in Canada and more than 250 staff internationally, implementing a diverse portfolio of development projects in collaboration with numerous multilateral and bilateral donors, and philanthropic foundations.

RESPONSIBILITIES

Under the supervision of the Senior Finance Officer, the Finance and Administrative Assistant will be responsible for providing strong financial and administrative support to ensure compliance with WUSC’s financial policies and procedures and efficient day-to-day operations of the Ghana office.

Finance and Accounting

• Support the Finance Officer and Finance Manager in ensuring compliance with WUSC finance policies and procedures.
• Review and analyze invoices and payment requests for vendor payments.
• Scrutinize staff travel and activity advances and liquidations for errors, completeness, and compliance with WUSC policies.
• Provide financial guidance and first-line support to project teams and volunteers.
• Manage petty cash to ensure efficient cash flow for small purchases and reimbursements.
• Ensure proper electronic and physical filing of financial documentation.
• Perform other finance-related duties as assigned.

Administration and Logistics

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  Oversee the daily management of the office.
• Compile staff timesheets and maintain updated leave schedules.
• Assist with procurement of inventory and office supplies under the supervision of the Administrative Officer.
• Maintain a register of office equipment and inventory, ensuring proper use and maintenance.
• Manage incoming and outgoing courier services and correspondence.
• Support logistics arrangements for workshops, meetings, and conferences.
• Arrange accommodation and travel for staff and volunteers.
• Ensure timely provision of office supplies and maintain stock levels.
• Maintain the vehicle log and monitor fuel and mileage levels.
• Ensure the office environment is safe, clean, and eco-friendly.
• Perform other administrative duties as assigned

Work environment

• Promote and maintain an organizational culture that advances gender equality, reduces power abuse and inequalities, and fosters trust, respect and safety.
• Create a working environment that is free from sexual exploitation, abuse and harassment (SEAH)
• Ensure high standards of prevention and response measures for SEAH are in place consistent with the WUSC's safeguarding policies and WUSC's Code of Conduct.

QUALIFICATIONS AND COMPETENCIES

Education

• Diploma or Bachelor’s degree in Accounting, Finance, Business Management, or a related field.

Experience & Competencies

• Experience in financial administration, accounting, or a similar role within an NGO or corporate environment.
• Advanced computer skills, including proficiency in Microsoft Word, Excel, and Outlook.
• Familiarity with accounting software such as Sage 50 Accounting.
• Strong organizational and analytical skills, with high attention to detail.
• Ability to work effectively in an intercultural, diverse, and complex work environment.
• Strong interpersonal and teamwork skills with the ability to communicate clearly in English (both written and oral).

Languages

• Complete fluency in English is required.

WHY WORK WITH WUSC?

Join Us. Our work is important, cutting-edge, and rewarding. We encourage curiosity, innovation, and flexibility.

WUSC offers a dynamic international work environment with a diverse intercultural workforce. We offer employees exciting opportunities to apply their skills and gain experience all while making a difference in the lives of youth around the world. Employees at WUSC work hard to create lasting change in education, economic opportunities and empowerment.

WUSC’s office in Ghana, provides:

• 40-hour work week with some flexibility
• 20 days annual leave
• Health insurance coverage
• Free access to an e-learning platform with over 350 professional courses
• Opportunities to collaborate with people from around the world
• A friendly, caring, and enthusiastic team culture

APPLICATIONS

WUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, representatives and partners shall correspond to the values and mission of the organization. WUSC promotes responsibility, respect, honesty, and professional excellence and we will not tolerate harassment, coercion, sexual exploitation or abuse of any form.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected]

WUSC is an equal opportunity employer. We welcome and encourage applications from individuals of all backgrounds and abilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Please note that only the candidates selected for an interview will be contacted.