Part-time consultancy, Partnerships & Institutional Engagement (London, UK)

About CIVIC

Center for Civilians in Conflict (CIVIC) is an international nonprofit with offices around the world working to improve protection for civilians caught in conflict zones. CIVIC envisions a world in which no civilian is harmed in conflict. Our mission is to support communities affected by conflict in their quest for protection and strengthen the resolve and capacity of armed actors to prevent and respond to civilian harm. We are advocates who believe that no civilian caught in conflict should be ignored, and advisors who provide practical solutions to preventing and responding to civilian harm. 

Learn more at civiliansinconflict.org.

About the Role

CIVIC is seeking an experienced consultant, with a strong understanding of the UK policy space, fundraising landscape and charity administration processes, to support CIVIC’s institutional presence and management of our UK registered charity, including board liaison duties. This is a part-time consultancy (max. 16 hours per week) and will be based in London, UK. The duration of the consultant contract will be one year (renewable), and consultant days may be increased, contingent on business needs and availability of funding. This consultancy is home-based; CIVIC will not provide office space, a laptop or work phone.

The consultant will support the governance and administration of CIVIC’s UK charity entity, including reporting and board liaison duties. S/he will also contribute to strengthening CIVIC’s policy and fundraising engagement in the UK, representing CIVIC as required with a variety of stakeholders (board trustees, FCDO, All-Party Parliamentary Groups, peer INGOs, etc.).

This role is ideal for a seasoned professional with a strong understanding of UK charity regulations, excellent administrative and organizational skills, and a background in international development, peacebuilding, or humanitarian advocacy. The consultant will report to the Development Director, and work closely with CIVIC’s Policy and Operations teams.

Key Responsibilities

• Handle compliance with UK charity regulations, including annual returns and filings with the Charity Commission.
• Maintain and update internal administrative systems and documentation related to CIVIC’s UK charity.
• Liaise with legal and financial service providers as required to support CIVIC’s UK operations.
• Support, organize, and document board-related events, including preparing agendas, minutes, and follow-up actions.
• Support the management of CIVIC’s UK bank accounts.
• Represent CIVIC in relevant UK-based charity and policy networks, working groups, and events to enhance visibility and build partnerships, in close collaboration with the Policy team.
• Support donor outreach and institutional fundraising efforts in the UK as required, in close collaboration with the Development team.
• Advise on opportunities for strategic engagement with UK-based stakeholders, including policymakers, donors, and implementing partners. 

Key Selection Criteria

• The ideal candidate shall be a UK national or permanent resident of the UK.
• Excellent written and verbal communication skills in English.
• Proven experience in charity management and governance (including financial management), preferably in the UK non-profit or international NGO sector.
• Demonstrated ability to manage board relations and organizational administration effectively.
• Strong familiarity with UK Charity Commission regulations and requirements.
• Experience with policy and advocacy in the UK and/or experience with institutional fundraising and engagement with UK-based donors and stakeholders.
• Demonstrable ability to manage time, competing commitments and potential conflicts of interest appropriately.
• Self-starter with the ability to work independently, manage multiple tasks, and meet deadlines.
• Strong interpersonal and networking skills; ability to represent CIVIC confidently and diplomatically.
• A background in humanitarian action, human rights, peace and conflict or a related field is essential.
• Must be based in the Greater London Area and available to work in a part-time consultancy arrangement.

Additional Details

Application deadline: 25 July 2025

Applications should include a CV/resume and cover letter including consultant daily rate, as well as 2-3 references. Please send your application via BambooHR. 

Applications are reviewed on a rolling basis so please apply early. CIVIC reserves the right to close the position opening before this deadline if the right candidate is found sooner.

Currently, all job interviews are being held virtually.

Note to Recruiters and Placement Agencies: CIVIC does not accept unsolicited agency resumes. CIVIC does not pay placement fees for candidates submitted by any agency other than its approved partners.