Partner, Board Communications

Reporting to the Senior Director, Corporate History & Board Communications, the Partner, Board Communications is responsible for delivering high-quality, accurate, and engaging communications and materials that support effective Board engagement and collaboration. This includes preparing Board submissions, managing Board meeting logistics, and supporting country partner visits. In collaboration with the Senior Director, Corporate History & Board Communications, the role ensures operational excellence in support of Board processes, internal alignment, and execution of logistics for Board engagements across Canada and Africa. This position will also be responsible for developing and coordinating materials related to the historical journey of the Foundation and the Foundation Academy.

WAYS YOU CAN CONTRIBUTE

• Manage day-to-day coordination of the Board Book process, templates, and schedules.
• Support the review and preparation of quarterly Board documents, incorporating feedback to ensure clarity, accuracy, and adherence to timelines.
• Incorporate feedback and adjust Board documents based on feedback from Senior Director, Corporate History and Board Communications.
• Coordinate Executive Training sessions as well as logistics and materials for quarterly process review sessions in collaboration with relevant presenters.
• Prepare content for the partner site visits information packages, including agenda, partnership profiles, economic/political overview, and travel briefing document.
• Work with the President and CEO Office and country program teams to coordinate country partner visits logistics.
• Support onsite country partner visits activities and other onsite events, when required, working closely with the President and CEO Office and relevant country program teams.
• Provide logistics support, prepare briefing materials, and ensure effective onsite management of Board meetings and staff events in Africa and Canada, working closely with the President and CEO Office.
• Prepare and update onboarding materials for new Board members, working closely with the Board Liaison.
• Provide back-up support for Diligent platform operations as needed.
• Contribute to the development and annual refresh of the Foundation Academy module on Corporate History.
• Coordinate with agencies to update metrics frameworks and prepare summary reports on module performance and learnings.
• Develop annual summary report outlining challenges, successes, and overall learnings.
• Support Corporate History team during down times.

WHO YOU ARE

• Minimum 6–9 years of experience in Board communications or similar roles within non-profit, global, or mission-driven organizations. ​​​
• Experience managing logistics for high-level meetings and events.
• Familiarity with supporting executive leadership communications.
• Exceptional communication, editing, and writing skills.
• Ability to synthesize complex topics and prepare strategic Board submissions.
• Experience working collaboratively across global and cross-functional teams.
• Strong project management and time management skills.
• High attention to detail and ability to manage multiple priorities.
• Empathy, cultural sensitivity, and alignment with the Foundation’s values.
• Sound judgement, discretion, and professionalism.
• Proficiency with Microsoft Office, Diligent, and related platforms.