Procurement Assistant

Title: Procurement Assistant
Location: NES - Deir ez-Zor
Travel: The position is based in DEZ and will require travel to support other offices when needed.

Department: Supply chain and Operations
Reporting to: Senior Operations Officer.

Closing date: 29 July 2026

Job Profile:

The Procurement Assistant is responsible for supporting the Procurement team and Sr Operation officer in managing and overseeing RI's procurement and logistics operations.

Key Responsibilities:

Accountability and Complexity
- Assist the Senior Operation Officer in implementing procurement activities in accordance with Relief International (RI) policies, procedures, and donor regulations.
- Support the preparation and processing of procurement files from PR) stage through purchase orders, contract issuance, goods receipt, and payment documentation.
- Conduct regular market assessments and maintain an updated supplier database to ensure competitive and reliable sources.
- Assist in reviewing Purchase Requests to ensure completeness, accuracy, and compliance with procurement requirements.
- Coordinate with suppliers to ensure the timely delivery of goods and services in accordance with purchase orders and contractual terms.
- Ensure all procurement activities are carried out in compliance with RI policies and procedures, as well as applicable donor regulations.
- Prepare, follow up, and maintain all procurement documentation, including RFQs, comparative bid analysis (CBA), procurement summaries, purchase orders, archiving.
- Coordinate with RI field offices and other locations to support procurement requirements and ensure timely delivery service.
- Work closely with the logistics team and other departments to ensure procurement needs are planned and fulfilled efficiently.
- Maintain accurate procurement tracking tools and provide regular updates on procurement status to the Senior operations Officer.
- Assist in obtaining quotations, communicating with suppliers, and following up on pending offers, deliveries, and documentation.
- Support supplier performance monitoring and maintain positive professional relationships with vendors.
- Ensure procurement records are complete, well-organized, and readily available for internal and external audits.
- Other duties assigned by the Senior Ops Officer or SCO Coordinator.

Behavior and Conduct
- Will ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies
- Will be a model for ethical conduct standards for other team members
- Will ensure own actions and the actions of the team members they manage do not impact the safety of the RI team and the vulnerable communities we serve
- Will ensure external stakeholders are aware of RI conduct and reporting mechanisms
- Report any concerns

Person Specification

Skills, knowledge and expertise required for the role.
Essential criteria
- Bachelor’s degree in Business Administration or other relevant field
- 1 year at least of experience in similar roles.
- Willingness and ability to work effectively with a wide variety of people.

• Flexibility to support by field visits.
  - Ability to work as part of a team and coordinate with project personnel.
  - Good Computer skills.
  Desirable criteria
  - Ability to work under pressure and strict deadlines

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- Female candidates are strongly encouraged to apply

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