Temp Talent Acquisition Coordinator (Sourcing Focus)

About the Temp Talent Acquisition Coordinator (Sourcing Focus) at Headspace:

Our Talent Acquisition team sits at the intersection of mission and momentum. This role will focus on mainly supporting our Tech, Product and Creative functions to build the teams that bring Headspace's mental health mission to life.

This temp role is designed for a coordinator who has honed the operational foundations of coordination and is actively building their sourcing skills. You'll provide essential scheduling and coordination support to our Tech TA function while owning real sourcing work, including building pipelines, running outreach campaigns, and becoming a genuine partner to our recruiters. If you're someone who loves the craft of finding talent, thrives on operational excellence, and is curious about AI and automation as levers for efficiency, this is your opportunity to grow.

You'll report to our Lead Technical Recruiter and collaborate daily with the Director, Talent Acquisition, hiring managers, and the broader TA/People team.

This is a 3-month, US-based, remote Temp role with an expected schedule of 40 hours per week. 

What you will do:

• Own end-to-end interview scheduling for a high-volume Tech TA portfolio, navigating complex calendars and competing priorities with precision and grace: finding creative solutions when the "impossible" schedule is the only option.
• Manage candidate communications throughout the interview lifecycle, ensuring every touchpoint reflects Headspace's commitment to an exceptional candidate experience.
• Serve as the day-of contact for virtual interviews via Zoom, ensuring that interviews occur seamlessly
• Maintain thorough Applicant Tracking System (ATS) hygiene in Greenhouse to ensure stakeholders have visibility into a candidate’s status, inbound applications are managed, and roles are set up effectively.
• Partner with Tech TA recruiters to execute active sourcing campaigns: build Boolean search strings, identify and engage passive candidates via LinkedIn Recruiter and other tools, leverage talent rediscovery in our ATS, and contribute to pipeline development for open and anticipated roles.
• Develop a foundational understanding of sourcing campaign build-out, including channel selection, outreach sequencing, response rate tracking, and iteration based on results.
• Leverage and adopt AI-powered recruiting tools and automation opportunities to improve sourcing efficiency, candidate engagement, and scheduling workflows.
• Exercise sound judgment in identifying when to escalate trade-offs, whether a scheduling conflict, a candidate concern, or a process gap, and bring proposed solutions alongside the flag.
• Build and maintain trusted relationships with stakeholders at all levels, from our Executive Assistant team and interviewers to senior engineering and product leaders.
• Contribute to employer branding efforts and recruiting operations as needed, and bring a continuous improvement mindset to everything you touch.

What you will bring:

Required Skills:

• 2+ years of experience in a recruiting coordination or talent operations role, with demonstrated ability to manage high-volume scheduling in a fast-paced environment.
• 1+ years active sourcing experience: you have directly built Boolean searches, used LinkedIn Recruiter or comparable sourcing tools, and engaged passive candidates.
• Hands-on experience with ATS (Greenhouse preferred), including requisition management, interview plan setup, candidate stage tracking, and reporting.
• Proven ability to manage complex, multi-stakeholder calendars and surface creative solutions to scheduling constraints in a collaborative process.
• Clear, professional written and verbal communication skills, with the ability to adapt your style across audiences, from candidates to executives.
• Strong organizational skills with meticulous attention to detail and a demonstrated ability to manage competing priorities.
• Comfort navigating ambiguity and knowing when to escalate for guidance.
• A genuine passion for candidate experience: you think about every touchpoint and advocate for the candidate even when no one is watching.

Preferred Skills:

• Experience building or contributing to structured sourcing campaigns, including outreach sequencing, message testing, and performance tracking.
• Familiarity with AI-powered sourcing or scheduling tools and genuine curiosity about how automation can improve recruiting workflows.
• Experience supporting Technical recruiting (Engineering, Product, Data) and comfort with the nuances of sourcing in competitive tech talent markets.
• Demonstrated Greenhouse expertise

About Headspace

Headspace exists to provide every person access to lifelong mental health support. We combine evidence-based content, clinical care, and innovative technology to help millions of members around the world get support that’s effective, personalized, and truly accessible whenever and wherever they need it.

At Headspace, our values aren’t just what we believe, they’re how we work, grow, and make an impact together. We live them daily: Make the Mission Matter, Iterate to Great, Own the Outcome, and Connect with Courage. These values shape our decisions, guide our collaborations, and define our culture. They’re our shared commitment to building a more connected, human-centered team—one that’s redefining how mental health care supports people today and for generations to come.

Why You’ll Love Working Here:

• A mission that matters—with impact you can see and feel
• A culture that’s collaborative, inclusive, and grounded in our values
• The chance to shape what mental health care looks like next
• Competitive pay and benefits that support your whole self

How we feel about Diversity, Equity, Inclusion and Belonging:

Headspace is committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. 

As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace. 

*Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Headspace. Please inform our Talent Acquisition team by filling out this form if you need any assistance completing any forms or to otherwise participate in the application or interview process.

Headspace participates in the E-Verify Program.

Privacy Statement

All member records are protected according to our Privacy Policy. Further, while employees of Headspace (formerly Ginger) cannot access Headspace products/services, they will be offered benefits according to the company's benefit plan. To ensure we are adhering to best practice and ethical guidelines in the field of mental health, we take care to avoid dual relationships. A dual relationship occurs when a mental health care provider has a second, significantly different relationship with their client in addition to the traditional client-therapist relationship—including, for example, a managerial relationship.  

As such, Headspace requests that individuals who have received coaching or clinical services at Headspace wait until their care with Headspace is complete before applying for a position. If someone with a Headspace account is hired for a position, please note their account will be deactivated and they will not be able to use Headspace services for the duration of their employment. 

Further, if Headspace cannot find a role that fails to resolve an ethical issue associated with a dual relationship, Headspace may need to take steps to ensure ethical obligations are being adhered to, including a delayed start date or a potential leave of absence. Such steps would be taken to protect both the former member, as well as any relevant individuals from their care team, from impairment, risk of exploitation, or harm.

For how how we will use the personal information you provide as part of the application process, please see: https://www.headspace.com/applicant-notice