Grants Management Officer

OVERVIEW

Global Fund for Women envisions a world where movements for gender justice have transformed power and privilege for a few into equity and equality for all. We fund bold, ambitious, and expansive gender justice movements to create meaningful change that will last beyond our lifetimes.

SUMMARY

The Grants Management Officer leads and continuously improves grantmaking operations at Global Fund for Women for their grantmaking portfolios. This role ensures efficient, compliant, and values-aligned grantmaking by managing systems, processes, and stakeholder engagement across the full grant lifecycle.

The Grants Management Officer is responsible for stewarding and accompanying applicants, grantees, and external partners through the grantmaking process while strengthening tools, systems, and practices that support gender justice movements globally.

KEY RESPONSIBILITIES

• Manage assigned grantmaking portfolios end-to-end. Own all operational tasks across the grant lifecycle — tracking funding sources and donor requirements, customizations, due diligence, contracting, payments, reporting, and grant closures — with the goal of increasing efficiency while ensuring compliance.
• Steward relationships with grantmaking stakeholders. Manage grantmaking interactions with applicants, grantees, fiscal sponsorship partners, participatory grantmaking committees, and internal staff — ensuring their experience of our grantmaking process is clear, consistent, and responsive.

• Operationalize the vision and needs of our grantmaking initiatives. Contribute to grantmaking strategy and timeline development—actively gathering input from Programs Team leads to ensure our grantee communications and grantmaking process align with the strategies and requirements of each grantmaking portfolio.

• Support continuous improvement. Synthesize feedback and learnings across portfolios and contexts to identify patterns, surface recommendations, and strengthen grantmaking policies, systems, and practices — while maintaining consistency across initiatives.

• Develop clear grantee communications. Draft new email and form templates as needs arise, gather internal and external recommendations on how to improve clarity, review and update existing language on an ongoing basis, and facilitate translations—serving as a bridge between grassroots groups, programmatic teams, and technical teams.

• Collaborate on systems design. Work with the Information Management Team to integrate feedback into our grantmaking database and grantee site, brainstorming and testing solutions and new features.

• Own grantmaking systems and data infrastructure. Provide accurate and timely grantmaking data to internal and external stakeholders by building customized Salesforce reports and dashboards and analyzing grantmaking portfolios in partnership with the Learning, Evaluation, and Analytics team.

• Build grantmaking capacity. Design and deliver trainings for relevant stakeholders, including internal staff and external participatory grantmaking committees, on grantmaking processes, tools, and best practices to ensure everyone has the expertise they need to succeed.

KEY TALENTS/WAYS OF BEING

• Strong interpersonal skills: attentive listening and observation, transparency, emotional intelligence, and clear communication

• Ability to work independently and proactively in a fast-paced environment, managing multiple short-term and long-term priorities with strong organization, problem-solving, time management, and follow-through.

• High attention to detail and accuracy.

• Skilled at balancing big-picture strategy with attention to operational details.

• Collaborative decision-maker who actively solicits input, listens deeply, and fosters collective decision-making through strong facilitation; skilled in participatory or collaborative processes.

• Comfort with navigating and documenting changes and shifts in strategies and processes.

• Ability to work with multiple expertise(s) and personalities, demonstrating self-awareness, humility, and adaptation.

• Cross-cultural skills; ability to understand and work across cultural and linguistic differences.

KEY SKILLS/WAYS OF DOING

Required

• A minimum of 4 years of full-time work experience in grants management or operations, databases, nonprofit administration, or other relevant fields

• Demonstrated project management ability

• Demonstrated experience working with database systems or grants management platforms, preferably Salesforce

• Working knowledge of international development issues with emphasis on gender justice and social movements

• Comfortable working across cultures and in diverse, global contexts
• Oral and written fluency in English

Preferred

• Proficiency in at least one of Global Fund for Women’s official languages other than English (Arabic, French, Russian, Spanish) strongly preferred, particularly Arabic

• Salesforce experience

Salary range of $75,000 - $110,000*

*This range is reflective of our high-market geo and will vary based on the candidate’s city and state of residence.

Global Fund for Women is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, ethnicity, disability, age, sex, gender identity or expression, sexual orientation, or any other status protected by law. Qualified candidates, including but not limited to women, people of color, disabled, and LGBTQI+ candidates are strongly encouraged to apply. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. The salary range reflects the San Francisco Bay Area salary scales and will be adjusted based on city, state, and/or country of the candidate so that we can ensure internal equity.